Managing Your 5K Team

Are you a first-time team captain? Or just looking for some tips to help your team make the most of the 5K? Here is some important information to help the management of your team go as smoothly as possible. 

*Parking Note* – Parking is limited and will fill up. Please encourage your team members to carpool, take the shuttle from Alewife Station, or use public transportation. More details about getting to the park can be found on the 5K Logistics page. 

Registration & Bib Pick-up

Has everyone from your team registered for the event? Online registration will close at 10:00 a.m. on Friday, September 24, 2021. We encourage all your team members to be sure they have signed up before that time.

If they don’t get registered online, they will still be able to register Saturday morning at the event, at an increased rate of $45. 

You have two options for how your team members receive their bibs and prize tickets:

  • Individual Pick-up: Each member of your team will collect their own bib and prize tickets from the bib pick-up tent at the event.
  • Team Pick-up: You or a designated member of your team can pick up the bibs and prize tickets for all team members on Friday, September 24, 2021 at a designated time and location. Details about this option will be sent to team captains as we get closer to the event. 

Team Spirit & Locating Your Team

Many teams choose to create custom t-shirts featuring their team’s name. This is completely optional but does help to build team spirit and makes it easier to spot your team members in the crowd. This year we will feature a display of team shirts, so if you create one, please bring an extra to include in the display.

Each pre-registered member of your team will also receive an event t-shirt.

As we wait to hear about capacity limits, we do highly recommend setting a meeting point for you and your team members away from the registration and bib pick-up location. We suggest meeting at the auction tent, by the massage tent, or another area of your preference that is less crowded and easy to find. 

Many teams also like to set up a “home base” with a table or pop-up tent, and we welcome you to do this in the Team Zone. The Team Zone is located at the far end of the field (to the right when facing the river). Look for the Team Zone banner and team table to help you locate where to go.  

Team Photos

We encourage all teams to have a team photo taken by our photographer. Visit the team table to collect your team sign and have your photo taken. Photos will be posted as an album on the Samaritans Flickr page following the event.   


There is still plenty of time for your team to fundraise! Not only do your efforts save lives, but if you are one of the top fundraising teams you could even win a prize.